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2017 WAEC May / June Registration Form – Guidelines , Price & Deadline

This is to inform the general public, principal, school
proprietress, parents and students that wish to register
for the 2017/2018 WAEC MAY/JUNE exam that the
Registration has started.
See more information below:
1.0 INTRODUCTION
The West African Examinations Council e-Registration
System is a user friendly online registration package for
the West African Senior School Certificate Examination.
It allows School schools in Nigeria to register their
candidates online through the Internet.
The WAEC e-Registration service makes registration easier
for the schools and also eliminates errors in registration
information which are hitherto made on paper and only
detected while processing the paper forms by WAEC.
Such documents as Timetable and Syllabus for the
examination could easily be printed or downloaded by the
School Authorities. It is our belief in WAEC that this new
process will lead to a revolution in Information
Technology (IT) development in School education in
Nigeria
This manual provides the step by step procedure and
training guide for WAEC personnel and Schools
Principals/Examination Officers on the e-Registration
System.
2.0 PROCEDURE FOR REGISTRATION
This manual covers the following:
Ø Payment for the examination
Ø Identification of Examination Officer
Ø Registration of Candidates
Ø Reviewing/Editing of Candidates Information
Ø Generation of Examination Numbers
Ø Downloading of Information
Ø Offline Registration
2.1 Payment for the examination
Schools are expected to collect the approved registration
fees from all their candidates and issue one bank draft in
favour of The West African Examinations Council
(WAEC). This cheque is paid at the WAEC Zonal/Branch
Office in charge of their State. The designated WAEC
Finance Officer in the Zonal/Branch Office enters
information regarding the payment on his computer and
issued the school a scratch card or pay voucher
containing information to enable the Principal/
Examination Officer sign up to the e-Registration Website.
However, to make the online registration trouble-free
especially for schools without Internet Service in their
locality, we have made provision for offline registration
on their standalone PCs or through Business Centers in
their locality. The CD-ROM containing this offline
registration facility will be given to schools along with the
pay voucher upon payment. This also means that schools
could start registering their candidates as they collect entry
fees from them. Please see details of the offline
registration in Section 2.8.
2.2 Identification of School Principal/Examination
Officer
Once a school has collected a Scratch Card or Pay
Voucher as the case may be, the school could visit the
WAEC e-Registration website through an accredited
examination officer usually appointed by the school to
co-ordinate the registration of candidates for the
examination. The School Examination Officer could visit
the e-Registration website as follows:
2.2.1 How to Visit the WAEC E-Registration Website
All a school requires is Internet Explorer which comes
standard with Microsoft Windows. To get to this website,
launch the Windows Internet Explorer on your PC and
type the following http://www.waeconline.org.ng Or
http://www.waeconline.org.ng/register/
While in this website, click on the “May/June
Examinations” icon. This takes you straight to the e-
Registration home page.
Notes: Your computer must be connected to the Internet to
do this.
For schools without Internet connection, they could
register at the WAEC Zonal/Branch Office in charge of
their State or the nearest Cyber café or use the offline
registration facility.
2.2.2 Examination Officer – Sign Up as a New User
For a School Principal/Examination Officer to use the e-
Registration Website as a new user, the school must have
procured the Online Registration Scratch Card or Pay
Voucher from the WAEC Zonal/Branch Office in charge
of his/her State. The Examination Officer could then use
the PIN (Personal Identification Number) on the Scratch
Card or Pay Voucher to sign up as a new user. He could
do this by;
Supplying the PIN for his/her school
Clicking on the “Sign Up” menu
The Examination Officer’s Information Page is displayed
if the PIN is valid
2.2.3 Entering Examination Officer’s Information
Personal Details
Each school has its own Examination Officer, who
administers the registration process.
The Examination Officer must enter his personal details as
well as his school detailed information on this page.
Note: All the Boxes marked (*) are compulsory fields and
must be filled.
· After all the required entries have been made, click the
Sign Up button
· If the User-Id already exists; the message “User Id
already Exists” will be displayed
· ** To correct this error, change the User-Id and click
again on the Sign Up button
· This action launches the Registration Details Page when
the entries are valid
2.2.4 Examination Officer – Login as Existing User
A School Examination Officer who has carried out 2.2.2
and 2.2.3 above will not have to repeat the procedure for
him to visit the E-Registration website.
He will only need to go through the following steps to use
the E-Registration Services:
· Click on the “Log In” on the cascade menu
· Type his/her school PIN, User-Id and password and the
click the “Log In” button
· The system displays a Welcome Page.
· At “Welcome Page”, the examination officer could
choose to
ü List Registered Candidates,
ü Register More Candidates,
ü Download (Syllabus, Timetable and/or Template Form)
ü Log out from the site.
2.3 Registration of Candidates
Once a School Examination Officer is properly identified
by the system, he/she could register as many candidates as
the PIN allocated to the school will allow him. The
following are the steps the examination officer will take to
register candidates:
· Sign up/Login to the E-Registration Website as described
in Section 2.2 above
· Click “Register” on the cascade menu
· The Center Number, the School Name, and the number
of entries remaining for the school with the Registration
Form will be displayed
· Each Candidate’s personal details such as Surname, First
Name, Date of Birth, s*x and subjects must be entered.
The candidate’s passport photograph and signature must
also be captured. See how to capture candidate’s passport
photograph and signature in Section 2.8.
Note: All the Boxes marked (*) are compulsory fields and
must be filled.
2.3.1 How to Select Subjects for Candidate
The approved subjects for the examination are displayed
in the Available Subject List Box
· English Language and General Mathematics have been
pre-selected
· Select the subject in the Available Subject “List Box” and
click on “>” Icon
· Clicking on “>” icon moves the selected subject from the
“List Box” to the corresponding “Text Box” at the right side
of Available Subject “List Box”.
Note: that a candidate is expected to register for at least 8
subjects.
To deselect already Selected Subject do the following:
· Click on “X” in front of the subject to be deselected.
· The deselected subject moves back to the bottom of
Available Subject “List Box”
2.3.2 Attaching Candidate’s Passport Photograph
To attach a candidate’s passport photograph do the
following:
Outside the Online Form
· Scan the actual passport photograph of the candidate
using a flatbed scanner or Take a passport photograph of
the candidate with a digital camera
· The passport photo should be black and white, 35mm x
40mm in size with contrasting background
· The passport photograph must be clear and the candidate’s
face must NOT be obstructed in any way by items like
glasses, sun glasses, head gear, etc
· Store the picture in JPEG format using candidate’s name
From the Online Form
· Click the Browse Button by the “passport photo box” to
locate the candidate’s passport photo
· Locate the directory where the passport photograph is
stored
· Click on the on the candidate’s passport photograph
· Click “Open” to attach the candidate’s passport photograph
to the corresponding candidate’s registration.
Notes: Once the candidate’s passport photograph is attached
to the registration information
it CANNOT be changed.
The scanned passport photograph will be on your
certificate and all other documents in WAEC
2.3.3 Continuous Assessment Scores (CAS) for SSS I & II
It is compulsory that you enter the Continuous Assessment
Scores (CAS) for SSS I and II along with your entry. The
SSS III CAS should be added as soon as it is available bet
before the examinations begin.
2.3.4 Candidate’s Affirmation
Click on the “Checkbox” by the affirmation statement to
affirm that all the entries including the attached passport
photograph are correct.
Note: That when the checkbox is clicked, a mark “v” sign
appears in the checkbox and this affirms that all entries are
correct. You WILL NOT be able to submit this entry unless
you click the affirmation checkbox.
2.3.5 To Submit Registration
· Be sure that the all registration information for the
candidates are correct
· Click the Submit Button to register the candidate and save
candidate’s registration information.
Note: If the registration process is successful, the “Form
Number” is displayed in the Submitted Page.
2.3.6 To Register More Candidates
· Click on “Register More” to register more candidates
2.4 Reviewing/Editing of Candidates Information
There may be a need to review the candidates that have
been registered by a School Examination Officer. There
may also be a need to make some changes to the entries of
some of the candidates. It is possible to do this as follows:
Login as the authorized School Examination Officer as
described in section 2.2 above
Click on List on the Cascade Menu to list already registered
candidates
Click View at the extreme left of the record to display
Candidate’s Registration Details and passport photograph
Make changes to the entries and then click the affirmation
checkbox and submit the form
Notes: You can make changes to a candidate’s registration
details only 3 times before the close
of entry
You CANNOT change the passport photograph of the
candidate after you have generated examination number
please.
2.5 Generating Examination Numbers
Ensure that all candidates’ entries have been submitted
before proceeding
A School Examination Officer is allowed to generate
examination numbers for candidates in his/her school
after he has completed the registration of all the
candidates in his/her school by taking the following steps:
Login as the authorized school examination officer as
described in section 2.2 above
Click on Generate Exam No Menu
A list of the candidates registered for the examination in
the school is displayed
Print out entire candidates’ information
2.6 Downloading of Information
School Examination Officers could download documents
such as Syllabus, Form Template and/or Timetable as
follows:
Login as the authorized school examination officer as
described in section 2.2 above
Click Download on the cascade menu. The Download
Centre page is displayed
2.6.1 Downloading the Syllabus
· To download the syllabus, take the following steps:
· Select subject in the subject list column.
· The File download Dialog Box appears with options to
Save, Open, Cancel, More Info
· Click Save to save the downloaded file to a specified
location.
· Click Open to open and view/print the syllabus
· Click Cancel to cancel the downloading Process
· Click More Info to get more information about
Downloading
2.6.2 Downloading the Registration Form Template
· To download the Form Template, click Form Template
· The File download Dialog Box appears with options to
Save, Open, Cancel, More Info
· Click Save to save the downloaded file to a specified
location.
· Click Open to open and View/Print the Form Template
· Click Cancel to cancel the downloading Process
· Click More Info to get more information about
Downloading
2.6.3 Downloading Examination Timetable
To download the Timetable, Click on Timetable
· The File download Dialog Box appears with options to
Save, Open, Cancel, More Info
· Click Save to save the downloaded file to a specified
location.
· Click Open to open and View/Print the Timetable
· Click Cancel to cancel the downloading Process
· Click More Info to get more information about
Downloading
2.7 Offline Registration
WAEC introduced the Offline Registration option for
schools that have PCs but are not on the Internet. This
service is also put in place for schools without PCs who
could be assisted by Cyber Café or Business Center with
computers and scanners/digital camera. This will enable
the schools to capture registration details of their
candidates and passport photographs, save the information
on a CD-ROM or Flash RAM for uploading at WAEC
Zonal/Branch Office in charge of their State. Each
school will be given a CD-ROM containing the offline
registration program, instruction manual and other WAEC
Online Registration information during a training
program to be organized for school principals and
examination officers.
Please refer to the Offline Registration Instruction
Manual for full instruction on how to use the Offline
Registration Module.
2.7.1 Uploading Data From Offline Registration
For a school examination officer to upload data from the
Offline Registration Package to the e-Registration
System, the following steps must be followed:
· Pay the required fees to collect your payment voucher
for the number of candidates
· Sign up following sections 2.2.2 and 2.2.3 as a new user
or
· Login following section 2.2.4 as an existing user
· Click on Offline Upload
· To upload your entry with SSS I & II CAS, click on Main
Entries from Upload from Offline Backup submenu
under the Registration menu
· Click on Browse to select the location where the cmp data
files (on the Offline backup device)
· Select the files 4……_!.cmp then press Add file until you
have finished selecting all the backup cmp files.
· Click on Upload Now to validate and load the data.
· Please note that you may choose to add and upload the
cmp files one at a time.
Uploading SSS III Continuous Assessment Scores (CAS)
· Click on Upload SSS 3 CAS and press Continue
· Click on Browse to select the location where the data file
(on the Offline backup device) is
· Select the file named 4xxxxxx.xml
· Click on Upload to validate and load the data.
3.0 WAEC ZONAL/BRANCH OFFICES e-FACILITY
For schools in the rural areas and/or schools without
computers and/or Internet facilities, WAEC has installed in
all its Zonal/Branch Offices, Computers, Scanners,
Printers, and Internet Service. This will enable such schools
to register their candidates online or upload the candidates
they have registered offline. This will surely make it
possible for all schools to get their candidates register on
time and with ease.
Schools wishing to use these facilities especially for
scanning and printing may be required to pay a token for
the facilities. Such additional fees will be communicated to
the schools during the training program.

 

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Posted by December 13, 2016.

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